Beverage Distribution Software – Tailored for the wine, spirits and beverages industry

The IBS solution for the wholesale and distribution of wine, spirits and beverages has been developed over the years in close cooperation with leading companies in the market. The solution has been developed to encompass the industry's challenging requirements for functionality, quality and flexibility. Out of the box, IBS software already has much of the functionality needed by beverage wholesalers and distributors. That means implementation is quicker and more cost-effective than trying to achieve the same functionality by building software from scratch, or worse, trying to adapt a 'standard' ERP/SCM system to meet the demands of your business.

The IBS solution for beverages distribution is based on selected modules from our comprehensive supply chain execution and business software, IBS ENTERPRISE.

CRM and sales order management

• CALL AND CONTACT PLANNING

  Use call plans to define daily work schedules for your sales operatives, including such information as when to call, customer information, contact names, and telephone numbers. Sales orders can be placed directly from the contact plan

• CREDIT CHECKS AND PAYMENTS

  Use automatic support for credit overdraw percentage to minimize your overall credit exposure. Be warned when a customer's ordinary credit limit is exceeded, and have orders held back when their overdraw percentage is also exceeded. Credit holds at order line level allow efficient management of orders per sales order line

• ELECTRONIC CATALOG SUPPORT

  Give customers 24-hour access to your business through web-based product catalogs, price lists, product availability lists and personalized shopping lists. Provide catalog via EDI and XML with PRICAT pricing updates

• PRICING FLEXIBILITY

  Built-in pricing methods help attract and keep customers, including discount methods, customer rebates, buying groups, baskets and order summary discounts, with complete sales price visibility to let customers know exact cost details

• SALES WAKE-UP CALLS

  The IBS solution automatically reminds your customers to place sales orders when Time is running short, helping to reduce lead-times, ensure re-orders, and keep customers pleased with your service

• SUBSTITUTES AND COMPLEMENTARY PRODUCTS

  Get automatic recommendations for product substitutions to help win and maintain sales in case of inventory outage. The system provides listings of items with the same or similar characteristics, as well as complementary items

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Distribution and warehousing

• ADVANCED WAREHOUSING TECHNIQUE SUPPORT

  Utilize modern warehousing techniques that speed up order fulfillment and minimize error, including automated receiving, cross-docking, pick-to-light, automated picking, automated weighing, pallet generation and weighing, and flexible picking rules

• AUTOMATIC NOTIFICATION AND WARNING

  Be alerted to potential problems such as low inventory levels and soon-to-expire use-by dates through constant monitoring of warehouse operations. Set parameters, such as minimum stock quantities, that trigger notifications and suggest actions to authorized staff

• BAR-CODING AND RF SUPPORT

  Streamline warehouse operations by bar-coding and radio-frequency communications which enable accurate identification and tracking of products through the warehouse, and reduce administration and paperwork

• BONDED WAREHOUSE SUPPORT

  Manage both bonded and nonbonded goods in your warehouse. Automatically recalculate prices to include tax when moving stock from bonded to non-bonded areas, generate the reports needed by regulatory bodies and reduce your administration costs

• CONSOLIDATED ENVIRONMENTAL INFORMATION

  All the information required by regulations and needed for the safe and secure handling of flammable and other hazardous chemicals is stored in a single database that can be accessed by anyone who needs it

• DEMAND FORECASTING AND STOCK OPTIMIZATION

  Dynamically forecast demand in response to orders and currently stock levels, and get replenishment suggestions to ensure that the right products are always in stock at economical levels

• DIRECT SUPPLIER INTERFACES

  Let your suppliers manage their own product inventories through Supplier Managed Inventory (SMI) and Vendor Managed Inventory (VMI) agreements. Provide suppliers with direct access to your business through EDI, XML, email or the web

• INVENTORY SEGMENTATION

  Manage your inventory more efficiently by classifying products and applying different rules for high-turnover, low-margin, high-value and slow-moving products and benefit from improved KPIs such as inventory days supply and shorter cash-to-cash cycle time

• MSDS AND TREM CARD GENERATION

  Manage and prepare material safety data sheets (MSDS), transport emergency (TREM) cards, bills of lading for customers. Create flexible document definitions that automatically prepare the right paperwork in the right language and layout to meet each country's regulatory requirements

• REVERSE LOGISTICS AND RETURNS HANDLING

  Efficiently manage the collection and handling of returned products, including those that need to be recalled because of regulatory decisions. Reduce the costs of handling, storage, and disposal of returns, and the overheads involved in crediting customers and reclaiming costs from producers

• ROUTE PLANNING

  Cut transportation cost and increase customer satisfaction by optimizing delivery routes and schedules, printing route plans, shipment manifests, delivery advice, freight documents and loading advice. Our solution includes support for non-fleet shipping management

• SMART LABEL PRINTING

  Simplify the provision of value-added services like repackaging, own-product labeling and customer label printing. Print warning labels, shipping advices and other documents in multiple formats and multiple languages, and discover new ways to add value for your customers

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Supplier relationship and procurement management

• ADVANCED RFQ CAPABILITIES

  Generate requests for quotation (RFQs) and send them automatically to suppliers through EDI, XML, webservice communications, fax or email. Quick creation and transmission of RFQs can result in lower administrative costs, better prices and the ability to negotiate better terms and conditions

• AUTOMATED PURCHASE ORDER CREATION

  Create purchase orders automatically, based on system suggestions and user-defined criteria. Check order points automatically and use other routines that help to reduce your administration costs and minimize errors

• EVALUATION AND ANALYSIS

  Determine real procurement costs and based on the analysis of accurate, detailed, current information from the supply chain

• PURCHASE SUGGESTION MANAGEMENT

  Use suggestion management capabilities with automatic review codes for product lines, to ensure accuracy, maximum line value, stock levels and optimized values. Special buy evaluation functions, interactive line buying, and graphical planning tools that give a complete overview of procurement information

• SUPPLIER AGREEMENT AND PRICE NEGOTIATION

  Automate supplier discount programs, rebates, and charge-backs by creating marketing support agreements that calculate rebates and simplify the process of negotiating the best agreements and prices. Automatically pass on to your suppliers discounts that you have given to your customers.

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Planning and forecasting

The comprehensive planning capabilities of our software are based on proven ideas that give practical, profitable results. Demand-driven forecasting, controlled by rules and methods, help your business to respond quickly to dynamic markets. If your company depends instead on planned forecasting or manual forecasting controlled by the market and capacity, our solution can also handle this need.

Integrated planning helps you make the best use of inventory and resources, helps you fill orders accurately, and reduce lead-times, while at the same time maintaining cost-effective stock levels.

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Manufacturing and assembly

The transparency of our demand-driven Manufacturing solution allows you to determine what to produce or configure, when to do so and with which material, labor and work centers. This can considerably reduce your costs and leaves you better equipped to meet market demands. Our Manufacturing solution ensures complete integration, meaning that you can expect to see improvements that span the entire supply chain.

Predicting future demand, effortless back-to-back orders, optimized use of multi-distribution centers, reduced inventory, increased output, improved performance, higher customer-service levels and reliable statistics and analysis can all be achieved. Whether your business concentrates on traditional manufacturing, distribution Assembly, servicing or product configuration, the higher degree of transparency and leverage that you are able to gain from our system can result in a more rapid ROI and substantial cost savings.

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Financial management

• AUTOMATIC EXCISE DUTY CALCULATION

  Our beverages solution calculates domestic excise duties applicable at the given date, prepares invoices base don the calculations, and integrates them into the accounting system. It also calculates the tax to be presented to government, including the financial map that supports the calculations

• CENTRALIZED FINANCIAL OPERATIONS

  IBS financial routines handle G/L company consolidation, with flexible options for consolidating information in multi-level company structures operating with different system currencies and chart of accounts into a corporate format

• ORDER LINE PRICING

  The IBS solution handles flexible pricing issues, including contract pricing, multiple price lists, sales promotions, annual rebates and discounting. Automatic order line pricing results in faster invoicing, improved accuracy and reduced days outstanding

• TAX ACCOUNTING

  The IBS solution fully supports the handling of tax requirements in most countries, including value added tax (VAT), general sales tax (GST) and Use Tax. Taxable amounts and taxes levied are calculated automatically and carried over to invoices and accounting routines

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Business Intelligence

IBS Business Intelligence software helps you maximize profits and control critical success factors, including: periodical improvements in KPIs and subsequent ROI; fill rates and on-time deliveries; business partner performances based on item and customer profitability; operational costs and productivity; optimized supply chains and collaboration; automated business processes; and automated decision support and event management.

Pre-loaded client applications with OLAP (On-Line Analytical Processing) tools for data marts are included, and the IBS solution uses SCOR (Supply Chain Operations Reference-model) to help measure business performance.

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Integration and collaboration

• BREATHE LIFE INTO EXISTING SYSTEMS

  Bring existing but hidden data and services to light and make them available throughout your organization and to your partners. Connect your business's existing systems to new software that leverages the Internet and gives your business a more efficient, customer-friendly face

• CONNECT PROCESSES IN NEW WAYS

  Link up previously disconnected business processes and discover new and more efficient ways of doing business. Cut your administrative overheads by reducing the need to re-key the same data in different departments

• MAKE NEW CONNECTIONS

  Simplify the demands on your suppliers and customers by allowing them to connect to you in the way that they want. Connect your partners' existing ordering, invoicing, billing, shipping, inventory, or any other system to your business. Make your data available to other systems, including Internet portals, and open up new marketing opportunities

• MULTIPLE TRIGGERS

  React to business events in real-time. Trigger automatic actions further along the supply chain when goods arrive in the receiving area. Get SMS and email notifications sent to staff and systems of important business events. Get systems to act autonomously when events occur

• REDUCE IT COSTS

  Cut both the time and costs of IT integration projects. Your system developers will enjoy both the simplicity of IBS INTEGRATOR's Design Studio with its visual drag-and-drop interface and its powerful Java programming mode – with security, authentication and non-repudiation features built in

• STANDARDIZE INFORMATION

  Read, create and convert data to and from common industry standards like XML, MS Excel, Lotus Notes, Domino, DB2, SQL Server, and SOA to help to ensure a rapid return on your IT investment and keep your systems future-ready

• SYNCHRONIZE, VALIDATE AND REPLICATE

  Compare information in data bases, files, emails and EDI messages to make sure that information is consistent across your business. Check data entry against global business rules. Copy mission-critical information from one department database to another, safely and securely

Contact IBS for more information on Beverage distribution software. »