SUPPLIER DELIVERY SCHEDULES Software Module
IBS Supplier Delivery Schedules software provides time and money-saving functionality for streamlining supplier logistics, with quick, accurate handling of EDI and manually entered information.
HIGHLIGHTS of Features & Benefits
- Automates replenishment
- Provides tools to communicate critical supply chain data
- Enables you to handle both net and gross forecast
- Gives you full control of the call-off process.
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Delivery schedules are a critical part of Supply Chain Management (SCM). They are very common in the automotive industry but are not limited to that sector. Delivery schedules are also useful for many other customer segments, such as electronics, chemicals and food.
IBS Supplier Delivery Schedules lets you send accurate and quick forecast information to your suppliers. The EDIFACT message DELFOR is used to handle logistics information between business partners. The solution enables suppliers to react quickly to customer requirements and to reduce stock levels, and therefore costs, while providing higher service levels.
DELFOR handles two types of forecast information:
- Gross forecast
- Net forecast
GROSS FORECAST
With a gross forecast, you forward information about stock-on-hand as well as minimum and maximum inventory levels. The quantities for these minimums and maximums can be based on volume restrictions, safety stock levels, distribution model or what you plan to sell according to forecast.
You also provide the supplier with a sales forecast and statistics, for example from a point-of-sales system. Based on this information, the supplier calculates which products are required and when they should be delivered. This method of working is usually known as Supplier Managed Inventory (SMI) or Vendor Managed Inventory (VMI). Purchase orders are not necessary for this type of schedule. The supplier handles all of the order processing, and you simply receive the goods when they are delivered.
NET FORECAST
Net forecast is where you, as a customer, calculate how many products are required and when the supplier should deliver them. This information can be retrieved from purchase orders, forecasts and MRP results. For a net forecast schedule, the system will automatically create purchase order lines based on the actual delivery requirements.
'Information only' –
In addition to the above, the system can also send a net forecast as 'information only' to the supplier. This differs from a normal net forecast in that no purchase orders are created from the schedule; the call-off is handled manually via purchase suggestions, etc., in the normal manner.
Along with the delivery schedule, a supplier also receives an indication of which deliveries are classified as 'firm'. A firm delivery means that it cannot be changed in quantity or time unless a restricting agreement is in place between the customer and the supplier. A planned delivery that is not firm is tentative, and it will be treated purely as a potentially variable forecast.
By sending information about the latest deliveries made from a supplier, it is possible to ensure that the delivery schedule sent is synchronized both in terms of what is already delivered and what remains to be delivered, ensuring that no errors occur.
In addition to the data interchange option, it is also possible to print out a delivery schedule and send it by normal mail, fax or email to a supplier. Delivery schedules are also available for publishing on the web utilizing IBS Web Supply Manager.
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The quantity matrix shows the demand figures per item. Demand within firmed horizon automatically become purchase orders.
DISPATCH ADVICE
When a supplier is dispatching goods and sends dispatch advice, the order quantity is updated. As this could cause a backlog situation, dispatch advice can be seen as just a notification of what is being sent from a supplier. If the total quantity is not dispatched, the balance will be shipped later. To handle this situation, the system will update the order line with the back order flag notified from the supplier. Dispatch advice will contain information about the supplier's transport note number.
Inbound shipment –
It is also possible to automatically create an inbound shipment from dispatch advice. This option can be defined per supplier. If a shipment is created, the order quantity will not be updated on the order line. A shipment line will instead be created with the dispatched quantity.
Gross delivery schedule –
When you send a gross forecast delivery schedule, you provide the supplier with information about your current situation. The supplier calculates when and how much to send. This technique means that the supplier dispatches goods without any related purchase order. It's therefore possible to automatically create purchase orders from dispatch advice, thus creating a true automated scenario.
Back-to-Back (BtB) orders –
This functionality can be defined per supplier and identifies how to handle BtB orders. The system can be configured to generate/carry out the reception automatically, when receiving dispatch advice from the supplier for a BtB order.
Contact IBS for more information. »
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